This is a full-time on-site role located in Malta for a Receptionist. The Receptionist will be the first point of contact for visitors and provide administrative support across the organization. The Receptionist will also handle the flow of visitors, answering phones, and perform other duties as assigned.

• Provide prompt, accurate, professional, and courteous assessment of all received calls/inquiries and directs and/or records and relays messages accordingly.
• Greet and assist visitors in a professional and courteous manner and direct visitors to the appropriate person and office.
• Schedule appointments and manage meeting room reservations.
• Keep records of visitor logs and ensure security protocols are followed.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
• Arrange travel and accommodations, and prepare vouchers.
• Maintains knowledge of current regulations and services frequently used by the organization.
• Prepares and processes incoming and outgoing mail and packages to ensure accurate coding, sorting, addressing.
• Maintains proper record of documents received and delivered.
• Maintains confidentiality of organization’s fiscal and personnel related information.
• Performs routine tasks necessary for the presentation of a professional office as observed by the company.
• Provide general administrative support to various departments.
• Perform other clerical receptionist duties, including data entry, filing, photocopying, transcribing.
• Maintain and ensure reception area is tidy and presentable, with all necessary stationery and material.
• Responsible for applying safety and hygiene precautionary measures and maintain a healthy work environment.
• Assists in other duties as needed and directed.

Behavioral Requirements:

• The ability to maintain a pleasant demeanor and professional attitude at all times.
• Excellent communication skills with the ability to read and comprehend simple instructions, short correspondence, memos, and draft simple correspondence.
• Communicate effectively with customers, clients, and other organization employees in one-on-one and small group situations.
• Having the ability to apply common sense understanding to follow detailed but uncomplicated written or oral instructions.
• Ensure that you have adequate training on the use of the telephone.

Requirements:

• Bachelor’ s Degree or equivalent.
• 2+ years Proven experience as a Receptionist, Front Office Representative or similar role.
• Excellent communication and interpersonal skills, both written and verbal.
• Professional appearance and demeanor.
• Excellent organizational skills, Multitasking and time-management skills, with the ability to prioritize tasks.
• Hands-on experience with office equipment (e.g. Computers and printers)
• Proficient in Microsoft Office and phone systems.
• Ability to handle a high volume of phone calls and inquiries.
• Solid written and verbal communication skills
• Fluency in MS Office (Excel, Word, Outlook, PowerPoint) and general internet navigation and research skills.

Kindly provide the following: From today until February 29, 2024

• Updated CV
• Expected Salary
• Visa Status/or Residence